Smoke Monitor Kits: Ordering

As soon as considering ordering, please contact the National Smoke Monitor Coordinator, Amber Ortega (720-595-4909), and if no response call the Smoke Hotline (303-736-9246).

Additional contact methods: amber.ortega@usda.gov | usfs.smoke.monitors@gmail.com

ABOUT THE NATIONAL CACHE

The Rocky Mountain Area Support Fire Cache (RMK) hosts the National Incident Smoke Monitor Support Cache (NISMSC). NISMSC has 38 smoke particulate monitoring kits available for deployment to wildfire and prescribed burn incidents. There are 29 E-Samplers (NFES 005840) and 9 EBAMs (NFES 005841). There are also two solar panels available (NFES 005843).


Prior to ordering an EBAM, please contact the National Smoke Monitor Coordinator, Amber

Ortega (720-595-4909, alt # 303-736-9246; amber.ortega@usda.gov, or Usfs.smoke.monitors@gmail.com).


Smoke Monitor Kits should be requested through a General Message as a Supply request through Dispatch. Dispatch should place the order directly to RMK and not placed to up to a local GACC or NICC. A physical shipping address which includes a street name and number, city, state, and zip code is required. A receiving incident phone number should be included on the resource order. A valid US Forest Service charge (job) code must be provided. After order has been submitted, contact RMK at 303-202-4940 to confirm that the smoke monitoring kit request was received successfully.

General Message for Smoke Monitor Ordering


To order monitors, fill out a general message (template above). Include the number of monitors and the type (E-Sampler or EBAM), the NFES #, the location to be shipped, and all other pertinent information. Have your unit lead/supervisor sign off on the message (typically Planning Unit Lead but may be different depending on fire assignment). Send the general message (physically if at a camp, or electronically if virtual) to ordering.


Note, during peak fire season, ordering is stretched, and most areas are under expanded dispatch. General guidance is to wait a few hours, check in with ordering to see if it has been processed. Once processed, call RMK to see if they have received the order. If they have not, there is likely a hold up in dispatch/expanded dispatch. RMK can track down the order by calling expanded dispatch if they have your contact information and the fire. While the Cache may have the monitors ready to be sent out, they cannot leave the Cache until a resource order has been received by dispatch. If it seems monitors are taking a long time to arrive, the hold up is likely in this process. Check in regularly with your ordering and supply units, as well as with the National Coordinator and RMK.


Subject to kit availability, weekday orders processed by 1400 MT will be shipped that afternoon Next Day Air. If a weekend delivery is requested, make certain that UPS delivers to that location on the weekend. Weekend orders processed prior to 1100 MT on Saturday can be expected to arrive on Monday, while anything afterwards may not be received until Tuesday. In certain circumstances, arrangements can be made for expedited shipping after these general cut-off times. Contact RMK at 303-202-4940 if this is necessary.


RETURNING


All smoke monitoring kits should be returned immediately to RMK after each assignment for rehabilitation. Smoke monitoring kits should not be reassigned unless pre-approved by the National Smoke Monitor Coordinator (303-736-9246).

The incident or unit charged with custody of the smoke monitor kit is responsible for a complete inventory of that equipment upon return from the incident. NISMSC kits should be packed properly in their shipping cases and returned promptly to RMK. Do not stockpile kits. Incidents are responsible for ensuring all smoke monitor kits are returned or accounted for on a Property Loss Statement.

Return Shipping Address:

Rocky Mountain Interagency Support Cache

Denver Federal Center, BLDG 810, Door N27

Lakewood, CO 80225 5 303-202-4940


For a complete list of kit components, refer to the NWCG National Fire Equipment and Supplies Catalog, Part 1, NFES 000362. For technical support contact information and program history, refer to the Wildland Fire Air Quality Response Program.


HOW TO ORDER A KIT - FOR DISPATCH

Smoke monitoring kits are ordered using an NFES Supply Request. Requests should be placed directly to the RMK and not placed to up to a GACC or NICC. Contact RMK at 303-202-4940 to confirm that the smoke monitoring kit request was received successfully.

To place a smoke monitoring kit supply request to the Rocky Mountain Incident Support Cache (CO-RMK), after pressing the action item, choose the “PLACE TO EXERNAL CACHE+”.

Select the drop down arrow and scroll until you find the CO-RMK Rocky Mountain Area Incident Support Cache and click on it. Once you press the OK button, the order will be sent directly to CO-RMK to be processed. Please follow up with a call to CO-RMK to confirm that they have received your order - 303-202-4940.

A physical shipping address which includes a street name and number, city, state, and zip code is required. A receiving incident phone number should be included on the resource order.

A valid US Forest Service charge (job) code must be provided.

COSTS TO REQUESTING UNIT

The requesting unit is expected to pay for shipping costs, typically UPS Overnight Air unless other arrangements are made. Normal maintenance costs (done between deployments) are not currently charged to the requesting unit.

In addition, any costs due to damage or loss are expected to be paid by the requesting unit as they occur. Total kit replacement cost is approximately $14,600 and a detailed price list is on the Smoke Monitor Kit page.

SHIPPING

Subject to kit availability, weekday orders processed by 1400 MT will be shipped that afternoon Next Day Air. If a weekend delivery is requested, make certain that UPS delivers to that location on the weekend. Weekend orders processed prior to 1100 MT on Saturday can be expected to arrive on Monday, while anything afterwards may not be received until Tuesday. In certain circumstances, arrangements can be made for expedited shipping after these general cut-off times. Contact RMK at 303-202-4940 if this is necessary.

All smoke monitoring kits should be returned immediately to the RMK after each assignment for rehabilitation. Smoke monitoring kits should not be reassigned unless pre-approved by the National Smoke Monitor Coordinator, Amber Ortega (720-595-4909, alt: 303-736-9246).

The incident or unit charged with custody of the smoke monitor kit is responsible for a complete inventory of that equipment upon return from the incident. NISMSC kits should be packed properly in their shipping cases and returned promptly to RMK. Do not stockpile kits. Incidents are responsible for ensuring all smoke monitor kits are returned or accounted for on a Property Loss Statement.

Return the Kit via Overnight Air to:

Rocky Mountain Interagency Support Cache

Denver Federal Center, BLDG 810, Door N27

Lakewood, CO 80225

For a complete list of kit components, refer to the NWCG Fire Supplies and Equipment Catalog, Part 1, NFES 0362 (http://www.nwcg.gov/sites/default/files/publications/NFES-Catalog-May-16-2016_1.pdf)

Smoke Monitor Kit Contact Info

The primary contact is the Smoke Monitor Cache Lead, Amber Ortega.

(720) 595-4909 (fastest response via text)

amber.ortega@usda.gov

Alternate Contact Method:

(303) 736-9246 | usfs.smoke.monitors@gmail.com


While these contact methods are typically monitored 24/7, the best hours for contact are:

Monday through Friday: 8am-5pm Mountain time.